Job Description

Reputable, national law firm is seeking a strong Legal Executive Assistant with 5+ years' experience. MUST HAVE: KEY ADMINISTRATIVE RESPONSIBILITIES Own complex, high-volume calendaring: prioritize requests, resolve conflicts, and align time to business priorities (client meetings, internal leadership, speaking engagements, events). Keep leaders prepared and informed-daily/weekly prep, meeting materials, deadlines, and timely reminders with clear next steps. Serve as a thoughtful gatekeeper: triage calls, emails, and in-person requests; use sound judgment to protect focus time and maintain responsiveness. Draft, edit, and format polished correspondence and documents-often confidential-tailored to leader preferences and firm standards. Manage documents and records: scan, e-file, organize, and maintain accurate electronic (and occasional paper) files in line with confidentiality and security policies. Coordinate business travel end-to-end: itineraries, agendas, preferences and loyalty programs, and cost compliance with firm/client guidelines. Drive execution on projects and special assignments: clarify objectives, manage stakeholders, track progress, and deliver on deadlines with minimal supervision. Continuously improve how work gets done-introduce smarter workflows, tools, and templates; share best practices to strengthen team efficiency. Provide flexible back-up support across the team and represent the Firm and leadership with professionalism at all times. Perform other related duties and special projects, as assigned. CLIENT BILLING/FINANCE COLLABORATION Review and revise monthly bills for accuracy, consistency, and client-specific requirements (rates, caps, formats, and engagement terms); support timely finalization. Prepare and respond to client requests for month-end estimates, as needed. Partner with billing/finance to monitor A/R and collections, flag risks, and help resolve issues. For certain leaders, independently execute billing tasks in Aderant, as authorized. Track and coordinate select financial transactions (e.g., deal wires and occasional handling of client investment checks) in alignment with firm controls. BUSINESS DEVELOPMENT & CLIENT RELATIONSHIPS Support business development by keeping key contacts organized and outreach on track; update CRM and ensure follow-ups happen. Coordinate pitch and proposal preparation with Marketing/Finance (background research, materials, budgets, conflicts checks, and meeting logistics). Maintain leader bios and client-facing profiles; monitor relevant alerts/news and help leaders stay connected to priority clients and prospects. Provide support for professional social media presence (primarily LinkedIn), as requested, including drafting posts/messages and coordinating engagement. Plan and execute small client events and client gifting with cultural awareness and attention to detail. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting Benefits Information Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. #J-18808-Ljbffr

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